top of page

Current Job Opportunities


Employment Opportunity: Office Manager

37.5 hrs/week @ $22/hr

Since 2010 The WRENCH has utilized volunteer labour and bike parts reclaimed from the waste stream to  create a wide variety of community bike projects aimed at educating youth, empowering volunteers and  providing people with affordable, sustainable active transportation. We envision a world where everyone is  empowered to experience their community by bicycle.  

The WRENCH is a registered charity that creates stronger, healthier communities by removing barriers to  building, repairing and maintaining bicycles - with a focus on educating youth.

We are seeking an Office Manager to assist the senior WRENCH staff with the day-to-day operations of  The WRENCH.  

Overview:

Reporting to the Executive Director, the Office Manager plays a crucial role in ensuring the smooth operation of our organization. This position is responsible for elements of communication, facilitating financial processes, data management, and supporting human resources. The ideal candidate will be passionate about bicycles and community engagement, bringing strong organizational and interpersonal skills to a dynamic non-profit environment. As the first point of contact for clients and visitors, the Office Manager will be essential in maintaining our welcoming and efficient

atmosphere.

Job Description: 

COMMUNICATIONS 

  • First point of client contact - answering general inquiry phone calls and emails. Greeting walk-in  visitors.

  • Directing inquiries and contacts to relevant staff.

  • Maintaining and updating website and booking system

  • Maintaining The WRENCH’s social media presence

  • Creating materials to promote WRENCH programming

 

FINANCIAL MANAGEMENT SUPPORT

  • Managing Point of Sales equipment and cash

  • Handle and process petty cash, cheques, donations.

 

DATA & INFORMATION MANAGEMENT

  • Processing/updating metrics 

  • Maintaining databases

  • Establishing and maintaining digital collaboration platform 

  • Storing, organizing and managing files 

  • Typing, editing and proofreading documents. 

  • Assist other staff with grant applications and reporting
     

STAFF SUPERVISION ASSISTANCE

  • Assist with benefits program administration 

  • Approve staff timesheets, assisting with staff scheduling

 

GENERAL SUPPORT

  • Managing office equipment and supplies  

  • Provide support for programming and special events

  • Assist with special projects as assigned 

  • Program material sourcing and procurement 

  • Other duties as needed 
     

QUALIFICATIONS

The ideal candidate will have: 

  • Familiarity with the community bike shop model, and a passion for bicycles

  • Relevant experience with administration assistance, especially in a non-profit and/or small organization setting.

  • Awareness and sensitivity to issues of marginalization (sexism, racism, classism) and cultural diversity
     

SKILLS

  • Excellent writing and analytical skills 

  • The ability to self-direct, prioritize and meet deadlines

  • Excellent organizational skills

  • Excellent interpersonal communication and conflict management skills 

  • Expertise with productivity and office software

  • Experience creating graphics and promotional materials for social media and website use.

  • Experience maintaining websites and social media platforms 
     

How to Apply

Please submit resume and cover letter by email with subject line “Office Manager Application” to: 

Merrill Grant

Interim Director

merrill@thewrench.ca

 

Deadline to Apply:  Friday, July 12th, 2024, 6:00pm.


 

Job Title: Executive Director

Permanent: Full Time, Salary

Location: Winnipeg, MB


JOB SUMMARY


Reporting to the Board, the Executive Director oversees day-to-day operations and carries out the mission statement of the organisation by developing strategic plans and budgets for board consideration, and then implementing board approved plans and budgets by fundraising; recruiting and training volunteers and staff; developing systems and protocols for safe, organised, efficient and enjoyable work; acquiring, managing and maintaining the physical resources needed to support WRENCH work including learning spaces, tools, supplies and equipment; communicating effectively with the public; and developing and maintain positive and fruitful relationships with government, foundations, and donors. The Executive Director also develops and maintains positive relationships with all partners including community organisations, schools, and businesses to support progress towards our mission. 


COMPENSATION / BENEFITS


Salary: CAD 58,000 to CAD 65,000 per year, commensurate with experience and qualifications.
Vacation: 2 weeks paid vacation per year to start.
Benefits: Employee benefit program, flexible work environment, professional development opportunities

 

QUALIFICATIONS

 

  • Leadership experience in the non-profit sector.

  • Experience in grant writing and management, as well as other fundraising activities.

  • Project management and coaching experience.

  • Experience with multi-organization collaboration.

  • Knowledge of Harm Reduction, Trauma-Informed Practice, and implementation of inclusive systems..

  • Class 5 Driver’s license.

  • Ability to pass criminal record and child abuse registry checks.

  • Proficiency in cloud-based office suite systems such as Google Workplace.

  • Knowledge of simple website management.

  • Familiarity with point-of-sale systems.

  • Proficiency in Excel spreadsheets.

  • Understanding of social media best practices.

  • Experience with video calling platforms.

  • Ability to read and understand basic balance sheets/ profit and loss statements.

 

RESPONSIBILITIES

LEADERSHIP

  • Develop and implement strategic plans with the Board of Directors.

  • Inform the Board of internal and external issues affecting the organization.

  • Foster effective teamwork between the Board, Executive Director, and employees.

  • Act as a spokesperson, representing The WRENCH at community activities and with the media.

  • Develop a communications strategy to increase public awareness and engagement.

  • Foster collaborative relationships with community groups, schools, funders, and media.

  • Build and maintain an inclusive and welcoming workplace.

  • Advocate for policies and practices that support The WRENCH’s mission and vision. .

 

OPERATIONAL MANAGEMENT

 

  • Oversee the efficient and effective operation of the organization.

  • Ensure compliance with board expectations, legal requirements, and funding agreements.

  • Develop and review policies and procedures, recommending changes as needed.

  • Implement staffing requirements and oversee human resources policies.

  • Ensure a healthy and safe work environment.

  • Provide orientation and training for new staff.

  • Implement a performance management process with annual reviews.

  • Train and mentor staff, and manage discipline and release as necessary.

  • Navigate human resource issues effectively and sensitively.

  • Oversee technology and data management to support organizational efficiency.

 

FINANCIAL MANAGEMENT

 

  • Assist the Board in setting and adhering to an annual budget.

  • Secure revenue through funding, donations, and other revenue streams.

  • Develop and implement a long-term financial strategy.

  • Research funding sources, develop fundraising plans, and write proposals.

  • Approve expenditures within board-authorized limits.

  • Ensure sound bookkeeping and accounting procedures.

  • Administer funds according to the budget and monitor cash flow.

  • Provide regular financial reports and monthly financial analysis.

  • Ensure compliance with financial reporting requirements and legislation.

 

PROGRAM MANAGEMENT

 

  • Ensure programs and services align with the mission and board priorities.

  • Oversee planning, implementation, and evaluation of programs and services.

  • Meet all reporting requirements for funders.

  • Identify and pursue opportunities for innovation and growth.

 

OTHER MANAGEMENT RESPONSIBILITIES

 

  • Identify and manage risks to the organization's people and property.

  • Ensure compliance with laws and regulations.

  • Maintain necessary insurance for the organization and board.

  • Support the Board by preparing meeting agendas and materials.

  • Deliver monthly status reports to the Board.

  • Plan and facilitate the annual general meeting.

  • Ensure secure and confidential file storage.

  • Complete other duties as reasonably assigned by the Board. ​

 

Email resume and cover letter to BOD@thewrench.ca with subject line "ED Posting 2024". 

Only successful candidates will be contacted.

Posted June 13 2024

bottom of page